Set deadlines as well as soon as possible. When the meeting organizer is speaking is not the right time to chat with your colleagues, even if you whisper on the side. In fact, studies show that employees crave feedback. When you join a new company be well prepared about your introductions as first impressions can sometimes leave a permanent positive mark on the people in the office. Reflect on your progress and improve — yes, please! Follow the Agenda The chairperson of the meeting should circulate a meeting agenda to each participant at least one week in advance. You should also be aware of other dining etiquette.
Only take a personal call during an emergency, and if you need to take it, step out into the hall. Many conference planners have a list of things you need to have. The agenda should include the date, place and time of the meeting, along with a list of agenda items in the order they will be addressed during the meeting. Be careful not to interrupt. Board Member Responsibilities Rob Arnott, Chairman, Research Affiliates, suggests two important qualities that board members should possess: curiosity and independent thinking.
They are as much part of the team as you are, and keeping them in the loop will help you all stay focused. You are expected to respect others privacy. If you neglect it, you could harm your career and spoil your goodwill. Punctuality: Punctuality does not only enclose the time of your arrival to the office, but it also includes your time in reaching the meeting or conference room in case of meetings, seminars or presentation. If you go five minutes over your scheduled time, you can end up causing a domino effect that throws everyone off schedule.
Start the business meeting with a reminder of what success looks like for the meeting and what you hope to gain from the gathering. Set paper and pens in front of each chair for jotting notes, although it is recommended to go digital. To humor or not to humor? This includes tucking it away out of sight. Make sure you know the specific rules of etiquette for your particular board. Are you a Power Player, Ally, Contender or Sideliner? Share them in the comments below! Think before speaking Seek first to understand, then to be understood. Either way, it is important to keep sound volume to a decent level. Not all seats are created equal, so choose wisely when picking a chair.
If your business is global or you travel internationally for work, research the business culture and etiquette. When you join certain office, be sure to adhere to all the policies communicated to you. When you see two people having a private conversation, and time to finish their conversation before joining them. This helps identify areas of expertise that you might rely upon to contribute to the discussion. It is bad manners to do the same. Come to the meeting with a positive attitude. On those rare occasions, apologies are always in order.
The meeting leader can then sum up the notes after the meeting and send out a summary. Stand upright, smile and if necessary, put on your Poker face. Can the matter be resolved via email or quick chat instead? If your large meeting was catered, clean up all of the mess. When you are sick, stay at home. Don't Bring Guests Do not bring unannounced guests to a meeting. Contribute to conversations by being able to speak to a variety of subjects. You would be often quoted as an example to others which would further and self-esteem.
Keep in mind if your team is in a conference room, that means they are all sitting around a single phone speaker or crowded around a laptop. Whether it is arriving to work or a meeting or making a deadline, punctuality is critical. You might be surprised by how much your facial expressions, body language and hand movements convey to others. Limit Your Food and Drinks As a general rule, it is perfectly acceptable to bring coffee, tea and water to a meeting and sip on your drink during the meeting. Virtual meetings have become an essential part of how businesses run. Call people what they want to be called. When you don't know the answer, apologize and be honest.
Employees should do all the ground work before attending meetings to ensure maximum participation from their end. Always try to keep your phone on vibrate or mute mode. On a similar note, those interrupting a meeting for any reason should knock before entering. Knowing who is at the table reduces sharing anxiety later on in the meeting. Experienced board members teach new ones the ropes, not only to assist the new member, but to protect the interests of the entire board. If there are new folks in the meeting, take advantage of the opportunity and introduce yourself. Another important thing for a new board member is to establish a relationship with the leadership team the President and the senior vice-presidents.